How to Book Travel for Work

Travel instructions will vary depending on what client you are supporting. Please consult with your HR Representative for specific guidance.

Option 1- Use Direct Travel Hotels/Airfare/Rental Car- Flux Paid

Step 1 : Print the below document, then Sign (in your handwriting), scan and email back to FluxSupport@workwithflux.com. Once signed you will be emailed next steps to set up an Enterprise account.

Rental Car Agreement

Step 2 : Fill out the New Travel Profile Form:

Direct Travel / FLUX - New Traveler Profile

Step 3: If you already have a Direct Travel Profile, please proceed and complete your Travel Request Form:

https://www.regmadeeasy.com/directtravel/forms/travel/flux/

Step 4 : Call an agent to book all necessary travel (including airfare, hotel & enterprise rental car):

877-848-4469

Option 2- Book your Own- Use Personal Credit Cards

  • Airfare-

    • Once you have booked a flight and have received the confirmation email, please send it to FluxSupport@workwithflux.com. Receipt Required

    • Up to 2 checked bags that are normal weight (under 50lbs) incurred is allowable. Overweight baggage or Excess Baggage receipts are not reimbursable. Receipt Required

  • Ground Transportation-

    • Lyft/Uber/Taxi- Reimbursable (without tip) for travel to/from airport. Then to the rental car facility outside of airport, if needed.

    • Rental Car-

      • Rental is restricted to Compact vehicle class ONLY.

        • If receipt says a different class it will not be reimbursable

      • FLUX has auto insurance for rental cars, additional purchased insurance is NOT reimbursable- auto insurance information will be sent to you prior to deployment.

        • GPS/Navigation systems are NOT reimbursable.

      • At the conclusion of your rental agreement, please include the actualized $0 balance receipt and total for your rental period with your weekly expenses.

  • Lodging-

    • Please book a hotel that is as close to the GSA rate as you can find. Reference the GSA Website on rates for the city you will be deployed in to confirm what the GSA price is. Receipt Required

  • Once you have booked everything, compile all receipts and fill out the Expense Detail Report for reimbursement.

    • Send the completed report (and all applicable receipts in separate PDFs) to fluxsupport@workwithflux.com every Saturday by 12pm CST.

      • See “Weekly Report” section for Blank Template.