How to Get Paid

Timecard:

How to submit:

Please submit your hours according to the instructions provided to you in your welcome email. This may include completing a manual template or entering time into a specific website. Please see your HR Representative for questions.

Expense Report: Email Report and Receipts

How to submit:

The expense report process will vary by client. Details will be included in your welcome emails. Below is general information for expenses that Flux will be reimbursing you for.

 Items to include (checklist):

  • Per Diem (meals & incidentals)

    • For those of you who are lodging in a hotel away from your personal residence, you will receive a per diem stipend for each day you are on assignment. This rate will be based on the work location in Lake Charles, LA. The daily per diem amount is $55/day. See attached example reports for On Location and Travel from Home.

    • If you are residing at your home and commuting to and from the workstation you will receive a partial per diem (75% of $55=$41.25) for each day you are in “travel status” for 12 hours or more. Travel status is any time spent away from your personal residence for work purposes.

  • Airfare (if applicable)

    • Please include your airfare and baggage on the report AND include a copy of your receipt.

  • Lodging (if applicable)

    • Please get a copy of your hotel folio, every week and submit it with your expenses. Go to the front desk on Saturday mornings and ask for a copy of the folio. The folio should include Sunday-Saturday of that week AND the last four digits of the credit card used.

  • Rental Car (if applicable)

    • Rental car charges should be included on the day you turn in your rental car. If you are on a monthly rental agreement, please include it on the day you close out your current rental and renew it.

    • Rental car charges should not exceed $40/day, please book the most economical class of car available.

  • Mileage (if applicable)

    • If you are driving a personal vehicle, you will be reimbursed for your mileage to and from the worksite. See the attached example for how to account for that each day. The current IRS mileage rate is $0.575/mi. Please include a map with your starting and end destination. You can get one here: https://www.google.com/maps/.

  • Fuel (if applicable)

    • If you are driving a rental vehicle, your fuel is reimbursable. Please add a separate line item on the expense report and include your receipt with your backup. Please make sure the receipt shows price/gallon.

NOTE: Receipts should be legible and all required details should be included and verified at your end prior to submission. Receipts should be in PDF format. Please DO NOT upload pictures (jpg or png format) of the receipts.

RECOMMENDED: Download CamScanner on your mobile device. It allows you to scan photos of your receipts anywhere and converts them to PDFs.

Expense Processing Schedule: Click HERE for the payment schedule for your expenses. Please reference this so you know when to expect your reimbursements.